Our lives are busy. We consume more information than we ever have since the existence of human beings. Smartphones, tablets, laptops, desktops, chats, texts, emails, apps, games, you get the point. Learning to balance all of the incoming information is key to keeping yourself not only sane, but organized as well.
On any given day, you probably receive so many emails; sometimes it’s hard to keep up. Don’t let this overwhelm you. Depending on what email service you use, there will be options and settings to help you organize your incoming messages. For example, with Gmail you are able to choose incoming emails from anyone and have them immediately put into folders and they will stay marked as unread, until you’ve opened them. You’ll also have the option of having them in your inbox too, or just sent directly to the folder of your choice. This can be a great way to keep your emails organized, as well as keep track of what you need to reply to and how quickly you need to do so.
Keeping folders for the emails you’ve already read is another way to keep them all organized. If you don’t need to save it, just delete it, but often times emails should be saved for future reference. Make as many folders as you need with titles like Social Media, Advertising, Marketing, Customer Service, etc. By doing so, you will make it easier to find messages when you need to find them.
Smartphones, Tablets, Etc.
You most likely have more than one electronic device. These things are hard to keep up with too. For this reason, having devices that work together is a must. When your tablet, laptop, and smartphone communicate with one another, it’s much easier to be able to pick up where you left off on any device. This comes in handy with many different aspects of your work life. Your emails will be accessible, whatever device you are on, as will your chats, texts, etc.
In this day in age, there is so much “other stuff” that we have to contend with. All those amazing devices we use also have incredible distractions. Because most everything we do in our lives, whether it is for work or for leisure, is done in some capacity online, the temptation of being strayed away from our work is always there. You can play games on your smartphone, you can chat through your tablet, you can even read any book or magazine you’d like on either device.
To keep these distractions at bay, don’t completely forbid them from your workday. A break here and there is a good thing; they can spark creativity, relax your body, or just plain distract you for fifteen minutes or so. Set some time in your day to give yourself a few minutes to indulge in these distractions. Maybe every 3 hours you take 10-15 minutes to peruse the celebrity news, or maybe you need to get your fix of Trivia Crack in, but do something to refresh yourself. Don’t get carried away and keep it to a minimum, but by not depriving yourself of these small distractions, you’re workday will surely be more productive.
If you stay organized throughout the workday, you’ll notice the days become less stressful. You’ll be able to find things much easier. And don’t forget to throw in a couple breaks. Let yourself de-stress for a bit throughout the day. After all, the happier and more at ease you are, the more you’ll get done.